Speaking Guide - Land Use Meetings & Hearings

The Planning Commission reviews and makes recommendations to the Board for land use applications. The Commission’s Land Use Meetings and Public Hearings are generally held on the first and third Monday of each month, beginning at 6 p.m.

The Board of County Commissioners makes the final decision on most land use applications. The Board’s Land Use Meetings and Public Hearings are generally held on the second and fourth Tuesdays each month, beginning at 2:30 p.m.

Public testimony is a vital part of the land use process in Douglas County. The public is encouraged to attend and provide testimony at public hearings and meetings held by the Board of County Commissioners. Public hearings and meetings are livestreamed and an audio recording is usually available within 24 hours after the hearing.

Land use items are officially scheduled on an agenda which can be viewed on the County’s website the Friday before the meeting or hearing. Occasionally an agenda item may need to be continued or rescheduled. Please check the website for updates.

For each land use item, the general format of a hearing or meeting begins with a staff and applicant presentation. Public testimony will then be opened by the Chair.

Download a copy of the Guidelines for Testimony at Board of County Commissioner Public Meetings.

In the interest of fairness to all citizens that wish to comment and otherwise provide public testimony, the Board of County Commissioners makes the following requests:

Please sign in at the entrance to the hearing room to help us stay organized and efficient.
Before providing your comments, please state your first and last name, spell your last name, and provide your address.
Unless otherwise determined at a specific hearing, please keep your comments to less than three (3) minutes to ensure fairness and access to all who are interested in testifying. The Chair may extend the time limitation slightly for a group representative if s(he) believes the time limit is unfair to the group under the specific circumstances of the hearing.
Please direct your comments to the Board of County Commissioners, as they are the decision-makers.
Commissioners must make decisions based on applicable legal criteria found in the County’s land use regulations. Staff will display the criteria on the large screen in the hearing room during public testimony. Please keep comments germane to the criteria.
PowerPoint and other digital presentations are permitted. The presentation (including seven (7) paper copies) must be provided to staff at least 24 hours prior to the hearing. This allows time to screen the presentation for viruses and load it into the system, so it is ready to display during public testimony. Such presentations will be subject to the three-minute time limit. Speakers submitting documents during the hearing (seven copies are required) shall give them to County staff or the County Attorney. The documents will be cataloged for the record. If our written comments were submitted to staff prior to the hearing, no additional copies are needed.
Order shall be maintained, and outbursts will not be permitted. Displaying signs, circulating petitions, or distributing promotional material by the hearing room audience is not allowed. Speakers, please keep any signs in your lap or on the floor.

The format of land use meetings/public hearings:

Pledge of allegiance and administrative items to begin the hearing.
Staff will make a presentation regarding a pending application based on the application submitted and the applicable legal criteria for approval and Commissioners may ask questions.
The Applicant will have an opportunity to make a presentation, often with their experts, and the Commissioners may ask questions.
Individuals who have signed up to speak will be provided an opportunity to comment to the Commissioners regarding the application and criteria. After a final opportunity has been provided for anyone in the audience who wishes to speak, the Chair will close public testimony. The Applicant will be given an opportunity to respond to the public comments. Commissioners can then ask follow-up questions based on any information offered.
After all Commissioner questions have been answered, the Commissioners will discuss and deliberate. The Commissioners will then vote. An application that meets all legal criteria must be approved and an application that fails any of the criteria must be denied.

Public Meetings Frequently Asked Questions

How do I find out what is going to be heard, or what is on the agenda?

All agendas may be found at Business Meetings / Public Hearings.
Some agenda items may be continued or rescheduled. Please check agendas frequently for any updates or changes. Circumstances may occasionally prevent staff from knowing about changes in advance.

As a member of the public, when am I allowed to provide testimony?

Sign-up sheets may be provided for items where a large public attendance is expected. While you are encouraged to sign up to give testimony, it is not required.
During the discussion of a scheduled agenda item, the Chair will open public testimony. This is the point at which members of the public can come to the podium and address the Board or Commission.
You will be asked to state your name, spell your last name, and provide your address before you begin speaking. You do not have to be a resident of Douglas County in order to speak.
Once public testimony is closed, audience members may not address the Board or Commission.
Please note that Board or Commission members may not communicate with the public regarding a land use item outside of the public hearing process.

How long can I speak and what materials can I present?

The time limit for speaking before the Planning Commission is generally 3 minutes for individuals and 6 minutes for a referral agency or homeowners association. The Board of County Commissioners may allow for longer testimony times.
Ceding or transference of time to another individual is generally not allowed.
If you wish to provide testimony using a PowerPoint presentation or other presentation involving multiple individuals, please check with Planning Services in advance. Each Board and Commission has its own policy regarding presentations.
You may submit written materials to the Board or Commission with your testimony. These will be formally entered into the public record.
Once public testimony is closed, audience members may no longer address the Board or Commission

What is the proper protocol and courtesy at a public meeting or hearing?

Speakers should address the Chair and members of the Board or Commission in a respectful manner.
Speak to the Board or Commission, not to the audience.
In the interest of time, especially for large hearings, state agreement with previous testimony if you have similar comments.
Testimony should be based on your own knowledge or experience and should be factual. Avoid personal attacks.
Turn cell phones off as they can interfere with broadcasting signals.
Applauding, cheering, booing, gesturing, holding up signs, or other disruptions are not appropriate.

How can my testimony be most effective?

Testimony should be relevant to the specified agenda item. The project details and documents may be found by entering the Project Number in PRO.
Focus on approval standards applicable to the item being heard. Standards can be found in the Zoning or Subdivision Resolution, or staff report, and often displayed on the screen during the hearing.
Submit written comments in advance of the hearing to the staff member assigned to the specific project allowing the Board or Commission sufficient time to review.

How do my questions or testimony get addressed?

Following public testimony, the Board or Commission may ask the staff or applicant to answer specific questions raised by the public.
Before the Board or Commission makes its final deliberations and motion, the applicant is allowed to make final comments.
The Board or Commission reviews applications using adopted approval standards. Many projects must go through several stages or processes to reach full approval. Certain public concerns may be addressed during a subsequent land use process.

Was this information helpful?

To provide comments or ask any questions, please contact Dru Campbell, Douglas County Administration, at [email protected] or at 303-660-7408.

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