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State of the Clerk
This State of the Clerk’s Office report for year-end 2023 provides a synopsis of the Office of Clerk and Recorder’s key metrics and innovations for the year. Providing critical local government services with nearly two million citizen contacts each year, Clerk and Recorder employees are empowered and committed to helping the members of the Douglas County community complete their business as effectively and conveniently as possible.
Agent of the State of Colorado for motor vehicle titling and licensing
Ex-officio recorder of property and other legal documents for Douglas County
Agent of the State of Colorado for issuing marriage licenses and certificates
Clerk to the Board of Douglas County Commissioners
The Clerk to the Board attends public hearings, business meetings, and other special meetings conducted by the Board of County Commissioners and maintains the official records of those meetings. An audio copy of the Board of County Commissioners’ proceedings may be obtained by contacting the Clerk to the Board at 720-673-4186.
Clerk and Recorder Divisions
Elections
The Elections Division is responsible for maintaining Douglas County voter registration records as part of Colorado's secure statewide voter registration database, and for the coordination and conduct of elections in Douglas County. This includes national, state, city, county, special district, school board, and any other elections as required by Colorado law. The Elections Division is committed to the highest level of voter education and outreach, transparency, and serving as the trusted source for information regarding the security and integrity of the elections process.
The Motor Vehicle Division performs services as an agent for the State of Colorado and is responsible for the titling and registration of motor vehicles in Douglas County and for the collection of taxes and fees as set by Colorado law. Douglas County Motor Vehicle offices also provide limited Driver License service by appointment only. For full-service state Driver License office locations visit: dmv.colorado.gov/drivers.
The duties of the Recording Division as set forth by Colorado law include recording, indexing, copying, and preserving permanent public documents, primarily real estate records. The Recording Office also issues Marriage and Civil Union Licenses, serves as a Passport acceptance center, and posts Special District Public Notices. The Recording Division provides a free fraud detection service which will alert you any time a document is recorded in your name or on your property. This service is designed to protect against potential “title theft” or fraud.
Douglas County Clerk and Recorder, Sheri Davis, Named to State Leadership Positions
May, 2023 – The ability to help shape policy at the state level to better serve local citizens is a top priority for Douglas County Clerk and Recorder, Sheri Davis.
“I feel like it’s my duty to share efficient and effective local government processes that we’re already using or piloting here in Douglas County with great success for the benefit of other Colorado communities as well,” said Davis.
With this goal in mind, Davis was appointed to the Colorado State Vehicle Services DRIVES Governance Committee in January 2023 for a term of two years. DRIVES is the State of Colorado Motor Vehicle operating system used by all County Clerk and Recorder offices to provide motor vehicle services to citizens. Davis’s responsibilities as a DRIVES Governance Committee Member include the development of operational and budget plans and proposals in collaboration with the Department of Revenue and legislative committees to enhance the state’s motor vehicle infrastructure.
“Our Douglas County Motor Vehicle team uses the DRIVES system every day and is in a unique position to provide critical feedback and opportunities for innovation in the way we deliver motor vehicle services to our community,” says Davis, “It is my responsibility to bring these opportunities for continuous improvement to the stakeholder groups at the state level.”
In her 25 years working for Douglas County Davis previously led the Motor Vehicle division, as well as the Recording and Elections divisions, before being elected Clerk and Recorder and taking office in January 2023. This wealth of experience in providing critical government services has also led to Davis assuming another state-level leadership position.
In April 2023, Davis was named the Central Region Chair for the Colorado County Clerks Association Executive Committee. The Colorado County Clerks Association (CCCA) is a non-governmental entity and includes in its membership the 64 County Clerks of Colorado and their designees. In her role as Central Region Chair, Davis works with the Clerks from Arapahoe, Adams, Boulder, Broomfield, Denver, El Paso, Jefferson, Larimer, and Weld counties to collaborate and advocate for best practices statewide to ensure the secure conduct of elections and the effective, efficient, and quality delivery of local government services to citizens.
“It is my mission for Douglas County to continue to be a leader in serving our citizens with excellence,” said Davis, ”My involvement in key roles on the state level allows me to use years of experience, data, and successful initiatives to provide solutions that can be applied on a larger scale for the benefit of all Colorado citizens.”
Douglas County Clerk and Recorder, Sheri Davis, Named to State Leadership Positions