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Colorado Child Care Assistance Program (CCCAP)

The Colorado Child Care Assistance Program (CCCAP) helps families that are homeless, working, searching for work or in school help pay for childcare. CCCAP may pay a portion or all of the cost of childcare). Based on program referrals, families that are enrolled in the Colorado Works Program or engaged with Child Welfare Services may also use CCCAP services.

Enrollment Freeze In Effect December 1st, 2024

The Douglas County Department of Human Services has implemented an enrollment freeze for the Colorado Child Care Assistance Program (CCCAP) effective December 1st, 2024.

CCCAP provides childcare subsidies for eligible low-income families. The freeze comes after reduced funding allocations and increased costs due to state-mandated rate adjustments that created financial challenges for counties across Colorado, including Douglas County. The freeze will prevent new eligible families from joining CCCAP.

Applications will still be accepted and screened, but full eligibility and enrollment for new applications will be deferred until the freeze is lifted.

This enrollment freeze is necessary to ensure the program can continue serving families already enrolled within our budget constraints. We recognize the importance of CCCAP for families in our community and will work to minimize the impact on those who rely on this program. Families who are currently enrolled in CCCAP, will not be affected as well as families that receive CCCAP through either TANF or Child Welfare services. We will continue watching the budget and ensure that we are able to lift the freeze at the earliest possible time.

Please direct questions to [email protected] or, contact us via phone at 303-688-4825.

CCCAP Requirements

Household must be a County resident.
Applicant/s have to provide proof of income,
Recipient/s need to remain in an eligible activity,
Recipient’s may be required to pay for a portion of the childcare cost. If required, they will pay a “parental fee” directly to their childcare provider.
Recipient’s CCCAP eligibility is re-determined every 12 months.

These are the primary factors used to determine eligibility for this program. Eligibility will be determined by the Child Care Assistance Program staff when the applicant has completed the Child Care Assistance application, orientation by phone, and provided necessary verification.

Applications may be completed online at www.colorado.gov/PEAK or you may use the PEAK Kiosk computer available at the Douglas County Human Services building, 4400 Castleton Court, Castle Rock. Paper applications are available at the Douglas County Department of Human Services and can be mailed upon request.

To discuss program eligibility, or to begin the application and orientation process, please call:

Phone: 303-688-4825
Fax: 1-877-285-8988
[email protected]
4400 Castleton Court
Castle Rock, CO 80109

Below is a list of documentation that is useful to process a CCCAP application:

Social Security Numbers for all family members
Proof of residency, like a utility bill or other household bill, lease or, mortgage statement
One month of pay stubs for each parent or other proof of income

If you just started a new job, a confirmation letter from your employer is required. The letter must include your hire date, rate of pay, how often you are paid and your schedule. Also, needed are pay stubs within 30 days from your application date.

If you are in High School or in training to earn a GED, you can receive assistance until you complete your high school/GED education or you reach the age of 22.

If you are in post secondary education, you may be eligible to receive CCCAP. Speak with a representative to learn more.

Child Care Provider Types

There are two types of licensed providers Licensed Centers and Licensed Homes.

For a complete listing of licensed providers in Douglas County, visit Colorado Shines. You may also call 1-877-338-2273 to speak to a referral specialist.

Not every licensed child care provider accepts CCCAP. The Colorado Shines link will show all the licensed childcare centers/homes in Douglas County accepting the Child Care Assistance Program. CCCAP families may sue child care from a CCCAP provider in another county. If a Family wants to use a child care provider that is not on currently accepting CCCAP, and the provider is willing to accept CCCAP, then Douglas County will coordinate with them to execute a Fiscal Agreement.

In order to CCCAP benefits, the child care provider has to have a contract with Douglas County Human Services or work with Douglas County Human Services to obtain a contract. Douglas County CCCAP cannot choose your childcare provider for you. When you choose a childcare provider, think about whether your child will be safe and encouraged to grow and learn.

You can select a state-licensed center or home or an exempt provider. Exempt providers can include a friend or family member. If you want an exempt provider to be your childcare provider, the provider and all members of their household over the age of 18 must be fingerprinted and a background check completed. The exempt provider is responsible for payment of the fingerprinting and background check. Childcare cannot be authorized until the checks are completed.

To find out more information and/or to apply for Child Care Assistance, please call 303-688-4825.

Become a CCCAP Child Care Provider Partner

If you are interested in becoming a child care provider that accepts CCCAP for payment of child care, Douglas County will send you a packet of information detailing the necessary documents and training including:

A Fiscal Agreement, or the contract between you and the county, which outlines each party’s responsibilities, policies and the rate you will be reimbursed for child care services. You will need a Fiscal Agreement with each county that you will accept children from under the CCCAP program.
A Form W-9 (IRS) is used for identification purposes to report payments made by CCCAP. You will receive a 1099 Form (IRS) at the end of each calendar year for tax purpose

For further information about being a CCCAP Provider please either call 303-814-7135 or email our Office at: [email protected]

Provider Resource and Information

Attendance Tracking System (ATS) is a required attendance record platform for CCCAP Providers. Below are links that provide further information.

Manual Claims

For child care services that were not paid via the ATS process will require a manual claim for payment.

Submitted manual claims will be reviewed by CCCAP staff to confirm manual payment is required. Please submit the following:

A completed manual claim form in its entirety.
Legible Sign in/out Sheets (attendance logs) are required for each child you are submitting a claim for.
- Parents are required to complete a signature for each in & out entry for each child for days in attendance.
Indicate the reason why you are submitting a manual claim for each child on the line provided on the Child Care Claim Form.
- Example: system error, new authorizations or a new provider.
The manual claim must be signed and dated by the provider.
If the manual claim is incomplete, missing information or is not legible the claim may be returned to you requesting corrections before the claim is processed. Incomplete manual claims could be denied.
Manual Claims must be received within 60 days after the month in which care was provided. We are unable to reimburse for care provided that is billed untimely. Example: manual claim for July must be received by the county no later than September 30^th

Child Care Provider Manual Claim Form

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